EUTOP International GmbH appreciates your interest in our company and our services and products.

In the following Data Protection Statement, we would like to inform you which personal data, in which scope and for what purpose are collected, processed and, if applicable, transmitted during your visit to our website. This also applies to the services and offers accessible via the website.

Where this website contains links to the external sites of other providers, you leave our website when you follow these links. The providers of these linked sites, not EUTOP International GmbH, are solely responsible for compliance with legal data protection provisions on them.

1. Data protection principles of EUTOP International GmbH
The protection of your privacy and the security of all commercial data are very important to us and we take them into consideration in our business processes. Data protection and information security are part of our company policy.

We place great importance on protecting your personal data and only process it in compliance with the laws and regulations of the Federal Republic of Germany and superordinate European legislation, including the EU General Data Protection Regulation (GDPR). Your personal data is processed within the scope described below for the purposes explained. This means that we only use your personal data if this is explicitly permitted by data protection laws or you have already given us explicit consent.

2. Definition of terms
The EU General Data Protection Regulation uses specific terms, which are defined in Article 4, e.g. personal data, processing, pseudonymisation, controllers, processors, recipients, third parties and consent.

Learn more about what certain expressions mean in the context of the General Data Protection Regulation

3. Name and contact details of the controller
The controller in accordance with the General Data Protection Regulation, other national data protection laws of the Member States and other legal data protection provisions is:

EUTOP International GmbH
Denninger Strasse 15
81679 Munich
Germany
Phone: +49 (0) 89 323700-0
Fax: +49 (0) 89 323700-6140
Email: eutop@eutop.eu
Website: www.eutop.eu

4.Name and address of the data protection officer

The controller’s data protection officer is:
Dr. Eddie Kohfeldt
Denninger Strasse 15
81679 Munich
Germany
Phone: +49 (0) 89 323700-0
Email: datenschutz@eutop.eu

5.General information on the processing of personal data

5.1. Scope of the processing
In principle, we only process our users’ personal data when it is necessary to do so in order to provide a functioning website and for the content and services we offer. Personal data is only processed on the basis of currently applicable legal foundations.

5.2. Purposes of the processing
The purposes of the processing of personal data lie in conducting the business of the EUTOP International GmbH and all associated secondary business.

5.3. Legal basis for the processing

• The legal basis for processing personal data that is necessary for the performance of a contract to which the data subject is party is Article 6 (1)(b) GDPR. This also applies for processing operations that are necessary for the implementation of pre-contractual measures.
• If the processing is necessary for the protection of the legitimate interests of our company or a third party and such interests are not overridden by the interests or fundamental rights and freedoms of the data subject, Article 6 (1)(f) GDPR forms the legal basis for the processing.
• When we obtain consent for processing operations for personal data from the data subject, Article 6 (1)(a) GDPR forms the legal basis.
• When the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Article 6 (1)(c) GDPR forms the legal basis.
• In the event that the processing of personal data is necessary in order to protect the vital interests of the data subject or of another natural person, Article 6 (1)(d) GDPR forms the legal basis.

 5.4. Statutory or contractual duties to provide personal data
There may be statutory or contractual requirements for you to provide personal data under certain circumstances, or it may be necessary to do so in order to enter into a contract.

In particular, you may be obliged to provide personal data to us when entering into contracts. Failure to provide the personal data could mean it is not possible to enter into the contract with you.

5.5. Transfer of personal data
We only share your personal data with third parties when

• it is necessary for the performance of an existing contract with you.
• it is necessary for the protection of our legitimate interests or those of a third party, unless such interests are overridden by your (the data subject’s) interests or fundamental rights and freedoms requiring the protection of personal data.
• we are legally required to do so.
• it is necessary for the enforcement of our claims and rights.
• we receive requests from official institutions (e.g. supervisory authorities or law enforcement authorities, when transfer is necessary for the prevention of threats to public security and order and the prosecution of criminal offences).

However, in the case of such transfer, the personal data may only be used for the purpose concerned.

5.6. Involvement of external service providers
Like most other companies, we are not specialists in everything. We therefore use service providers to support us in some areas of our business activity, e.g.

• IT service providers to maintain our infrastructure
• IT developers to develop our applications
• computer centres to securely run our services
• agencies and printers to send out printed information

We have entered into the legally required contracts on processing that specifically state what the service provider may do with which data. In particular, transfer to third parties is also excluded here. In these contracts, service providers are placed under obligation to comply with the applicable data protection provisions.

5.7. Data erasure and storage period
Personal data will be erased or made unavailable as soon as the purpose of storage ceases to apply. Storage can also be carried out if this is provided for by the European or national legislator in Union regulations, laws or other rules to which the controller is subject. Data will only be made unavailable or erased if a storage period prescribed by the aforementioned standards lapses, unless continued storage of the data is necessary.

6. Operation of the website and creation of log files
In principle, you can visit our website without registering or logging in. When you visit our website, data is collected by the web server for the transfer of data (information on the system of the computer used) and sometimes stored in log files on the web server. This data is so-called “usage data”.

Learn more about the creation of log files when you visit our website

7. Use of cookies
Cookies enable user interaction and other useful things when visiting websites. Cookies do not damage your computer or contain viruses.

In order to make the visit to our website appealing and to enable usage of certain functions, we use cookies on various pages. Cookies are small text files that your browser saves on your device at our website’s command.

Learn more about the use of cookies

8. Contact form and email contact
On our website there is a contact form that can be used to contact us electronically. If you choose this option, the data entered into the entry form will be transferred to us and stored.

Learn more about the processing of data entered when making contact electronically

9. Processing of business contacts
For business reasons, we receive or collect contact information on various occasions from employees and managing directors of other companies, as well as from public officials or holders of public office. This information, which is usually provided personally, is stored in our contact database as a business contact.

Learn more about processing and storing business contacts

10. Newsletter
We send a free newsletter at infrequent intervals. For this purpose, the data required for sending the newsletter will be stored with the consent of the respective future recipient to receive the newsletter. It is not possible to subscribe to our newsletter via our website.

Learn more about the processing of personal data if you are one of the recipients of our newsletter.

11. When you make an application
You have the option to apply by e-mail or by post. We solely process the personal data that you send us in the course of an application for the purpose of processing the application process.

Learn more about the processing of personal data when you send apply to us

12. Your rights as a data subject
If your personal data is processed, you are a data subject in accordance with GDPR and you have the following rights against the controller:

• Right of access:You can request confirmation as to whether and which personal data concerning you is processed by us.
• Right to rectification: You have a right to rectification and/or completion if the processed personal data concerning you is incorrect or incomplete.
• Right to erasure (“Right to be forgotten”): You can request the personal data concerning you to be erased immediately and the controller is obliged to erase this data immediately where certain grounds apply.
• Right to restriction of processing: Under certain circumstances, you can request restriction of processing of personal data concerning you (e.g. by making it unavailable for use or temporarily removing it from the website, if it is published there).
• Right to information: If you have enforced the right to rectification, erasure or restriction of processing, the controller is obliged to inform all recipients to whom the personal data concerning you has been disclosed of this rectification or erasure of the data or restriction of processing.
• Right to data portability: You have the right to receive personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format.
• Right to object: You have the right, on grounds relating to your particular situation, to object at any time to the processing of personal data concerning you that is performed in accordance with Article 6 (1)(e) or (f) GDPR.

-> In particular the objection against direct advertising is mentioned here.

• Right to withdraw the legal data protection declaration of consent: You have the right to withdraw your legal data protection declaration of consent at any time. The withdrawal of consent will not affect the lawfulness of processing carried out based on the consent prior to withdrawal.
• Automated decision-making including profiling: You have the right not to be subject to a decision based solely on automated processing - including profiling - which produces legal effects concerning you or similar significantly affects you.
• Right to lodge a complaint with a supervisory authority: You have the right to lodge a complaint with a data protection supervisory authority. However, please contact us first to obtain your rights.

Learn more about your rights as a data subject

13. Modification of the privacy policy
We reserve the right to modify this privacy policy as new services are provided or changed in order to be in compliance with current legal requirements. The actual version will then be applicable for your renewed visit to our website.