PRIVACY INFORMATION
EUTOP International GmbH and its subsidiaries (EUTOP Group) appreciate your interest in our group of companies and our services.
In the following Data Protection Information, we would like to inform you which personal data, in which scope and for what purpose are collected, processed and, if applicable, transmitted during your visit to our website. This also applies to the services and offers accessible via the website.
Where this website contains links to the external sites of other providers, you leave our website when you follow these links. The providers of these linked sites, are solely responsible for compliance with legal data protection provisions on them.
General information
Data protection principles of EUTOP Group
The protection of your privacy and the security of all commercial data are very important to us and we take them into consideration in our business processes. Data protection and information security are part of our company policy.
We place immense importance on protecting your personal data and only process it in compliance with the laws and regulations of the Federal Republic of Germany and superordinate European legislation, including the EU General Data Protection Regulation (GDPR) and other national lawsthat are applicable. Your personal data is processed within the scope described below for the purposes explained. This means that we only use your personal data if this is explicitly permitted by data protection laws or you have already given us explicit consent.
Data security
We have taken extensive technical and organizational security precautions to protect your data processed by us against manipulation, loss, destruction or access by unauthorized persons or unauthorized disclosure. This includes ensuring that only authorized persons have access to your personal data, and only to the extent necessary for the purposes stated. Our security measures are regularly reviewed and constantly improved in line with technological developments. Our employees are obliged to maintain confidentiality and receive periodic training on data protection and security issues.
Definition of terms
The EU General Data Protection Regulation uses specific terms, which are defined in Article 4, e.g. personal data, processing, pseudonymisation, controllers, processors, recipients, third parties and consent.
Find out what certain terms mean in the context of the General Data Protection Regulation
Name and contact details of the controller
The controller in accordance with the GPDR is:
EUTOP International GmbH
Denninger Strasse 15
81679 Munich
Germany
Phone: +49 (0) 89 323700-0
Fax: +49 (0) 89 323700-6140
Email: eutop@eutop.eu
Website: www.eutop.eu
For questions regarding data protection and to assert your rights as a data subject, please contact our data protection team.
E-Mail: privacy@eutop.eu
Name and contact of the data protection officer
The controller’s data protection officer is:
Dr Eddie Kohfeldt
Denninger Strasse 15
81679 Munich
Germany
Email: DPO@eutop.eu
General information on the processing of personal data
Scope of the processing
We process personal data in order to provide a website with various content and functions and if necessary to offer, provide and bill our business services and products.
Purposes of the processing
The purposes of the processing of personal data lie in conducting the business of the EUTOP International GmbH and all associated secondary business.
Legal basis for the processing
Personal data is only processed on the basis of currently applicable legal foundations.
- The legal basis for processing personal data that is necessary for the performance of a contract to which the data subject is party is Article 6 (1)(b) GDPR. This also applies for processing operations that are necessary for the implementation of pre-contractual measures.
- If the processing is necessary for the protection of the legitimate interests of our company or a third party and such interests are not overridden by the interests or fundamental rights and freedoms of the data subject, Article 6 (1)(f) GDPR forms the legal basis for the processing.
- When we obtain consent for processing operations for personal data from the data subject, Article 6 (1)(a) GDPR or Art. 9 (2)(a) GDPR (for special categories of personal data) are the legal basis.
- When the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Article 6 (1)(c) GDPR is the legal basis.
- In the event that the processing of personal data is necessary in order to protect the vital interests of the data subject or of another natural person, Article 6 (1)(d) GDPR is the legal basis.
If data is transferred to third countries, this is done either based on an adequacy decision of the European Union (Art. 45 GDPR), on the basis of suitable guarantees (Art. 46 GDPR) or on the basis of Art. 49 (1)(b) if this is necessary for the fulfilment of a contract.
Statutory or contractual duties to provide personal data
There may be statutory or contractual requirements for you to provide personal data under certain circumstances, or it may be necessary to do so in order to enter into a contract.
In particular, you may be obliged to provide personal data to us when entering into contracts. Failure to provide the personal data could mean it is not possible to enter into the contract with you.
Transfer of personal data
We only share your personal data with third parties when
- it is necessary for the performance of an existing contract with you.
- it is necessary for the protection of our legitimate interests or those of a third party, unless such interests are overridden by your (the data subject’s) interests or fundamental rights and freedoms requiring the protection of personal data.
- we are legally required to do so.
- it is necessary for the enforcement of our claims and rights.
- we receive requests from official institutions (e.g. supervisory authorities or law enforcement authorities, when transfer is necessary for the prevention of threats to public security and order and the prosecution of criminal offences).
you have given us your consent to do so.
However, in the case of such transfer, the personal data may only be used for the purpose concerned.
Involvement of external service providers
We are not specialists in everything. We therefore use service providers to support us in some areas of our business activity, e.g.
- IT service providers to maintain our infrastructure
- IT developers to develop our applications
Data centers / cloud services to securely run our services. - agencies and printers to send out printed information
We have entered into the legally required contracts on processing that specifically state what the service provider may do with which data. In particular, the use of the data for the service provider’s own purposes and the transfer to third parties are also excluded here. In these contracts, service providers are placed under obligation to comply with the applicable data protection provisions.
Data erasure and storage period
Personal data will be erased or made unavailable as soon as the purpose of storage ceases to apply. Storage can also be carried out if this is provided for by the European or national legislator in Union regulations, laws or other rules to which the controller is subject. Data will only be made unavailable or erased if a storage period prescribed by the aforementioned standards lapses, unless continued storage of the data is necessary.
Details on the processing of personal data
Operation of the website and creation of log files
Contact via contact form, email and telephone
Processing of business contacts
Statistical analysis with Matomo
Your rights as a data subject
If your personal data is processed, you are a data subject in accordance with GDPR and you have the following rights against the controller:
- Right of access: You can request confirmation as to whether and which personal data concerning you is processed by us.
- Right to rectification: You have a right to rectification and/or completion if the processed personal data concerning you is incorrect or incomplete.
- Right to erasure (“Right to be forgotten”): You can request the personal data concerning you to be deleted immediately and the controller is obliged to erase this data immediately where certain grounds apply.
- Right to restriction of processing: Under certain circumstances, you can request restriction of processing of personal data concerning you (e.g. by making it unavailable for use or temporarily removing it from the website, if it is published there).
- Right to information: If you have enforced the right to rectification, erasure or restriction of processing, the controller is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing so that they can act accordingly.
- Right to data portability: You have the right to receive personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format.You also have the right to have the data transmitted directly to another controller, provided that this is technically feasible and does not adversely affect the rights and freedoms of others.
- Right to object: You have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you that is performed if the processing is based on legitimate interests.This includes in particular the the right to object to direct marketing.
Right to withdraw the legal data protection declaration of consent:
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on the consent prior to withdrawal.
Automated decision-making including profiling:
You have the right not to be subject to a decision based solely on automated processing – including profiling, which produces legal effects concerning you or similar significantly affects you.
Right to lodge a complaint with a supervisory authority:
You have the right to lodge a complaint with a data protection supervisory authority. However, please contact us first to obtain your rights.
How to exercise your rights:
You can exercise these rights by contacting us by email at datenschutz@eutop.eu or by post to the controller.
If necessary, we may request additional information required to confirm your identity, e.g. a photocopy of an identity card.
Your requests will be processed immediately, usually within one month. If circumstances require it, the processing time may be extended by a further two months
Modification of the privacy policy
We reserve the right to modify this privacy policy as new services are provided or changed in order to follow the current legal requirements. The actual version will then be applicable for your renewed visit to our website.